On the day of the meeting, create beautiful meeting materials by customizing a printout to your needs. When you’re ready for feedback, invite your collaborators and clients to refine your agenda. SessionLab handles the timing calculation automatically so you can stay track without needing to manually calculate your times. In SessionLab, it’s easy to drag, drop and reorder blocks to create a perfectly timed agenda in minutes.

Of course, you’ll want to add your own content and customize your agenda to your needs. A SessionLab meeting agenda, ready to adjust and share with your team. We’ve also included tips and details that can help ensure your meeting will be success. You’ll find instructions, a meeting objective, time allocation and other items you need to get started. You’ll use this time to reiterate key points, leave on a positive note or give feedback on the meeting.Įvery example meeting agenda below contains everything you need to run the session.

Check-out or closing: Effectively bringing a meeting to an end is an important part of the process.Open Floor or Q&A: If applicable, reserve time for open discussion, questions, or feedback from attendees.Action Items: Allocate time at the end of the agenda for summarizing actions, next steps and assigning responsibilities for follow-up tasks.Where possible, attach meeting materials or links to your agenda so they’re easy to find! This ensures that everyone is well-prepared. Materials and Preparation: Mention any documents or materials that participants should review before the meeting.This person will lead the discussion on that particular topic or facilitate the activity. Presenter or Facilitator: Assign responsibility for each agenda item to a specific individual.Time-boxing in this way ensures that the meeting stays on schedule and that each topic receives adequate attention. Time Allocation: Assign time slots for each agenda item.It can also be helpful to put all agenda items in order according to priority so that if you run out of time, you’ve done the most important items first. These items should each have a clear title and a little supporting information if necessary. Discussion Topics: Break down the meeting into specific discussion topics or agenda items.This helps participants understand what to expect and prepares them for the meeting’s structure. Agenda Overview: Provide a simple, high-level overview of the meeting’s flow.This helps in identifying who is responsible for what during the meeting and ensuring all important stakeholders are present. Attendee List: List the names and roles of participants who are expected to attend.Also include how much long the meeting is expected to run for so that everyone can organize their calendars and plan their working day.

Date, Time, and Location: Specify the date and time of the meeting, as well as the meeting location (physical or virtual) so that its easy for participants to attend.

While running your session, refer to the goal to ensure everyone is aligned and that the group stays focused. Use the goal while designing your agenda to ensure your meeting is fit for purpose. For example, your meeting goal may be to provide status updates, improve team dynamics or solve a challenge.

Meeting Goal: All good meeting agendas have clear meeting goals or objectives in mind.

Meeting Title: Give your agenda a clear, concise title that will make it easy to understand what it is when consulting your calendar or when searching for your agenda later.

A well-rounded agenda typically contains the following components: Online Event Agenda What should be included in a meeting agenda?īefore we dive into specific agenda examples, let’s discuss what elements you should include in a meeting agenda, regardless of the meeting type.

Agenda template